Cleared for Campus FAQs

Pursuant to the governor's executive order, all higher education personnel, as well as students who are on campus, are required to be fully vaccinated or test weekly for COVID-19.

• Students with an on-campus class including: 
  • Credit/academic students (this includes Adult Education, Community Professional Education, ESL)
  • High school dual credit and concurrent enrolled students with an on-campus class
  • Community Education students who are 12 and older, including those taking classes at remote sites
• Students who come to campus for any activity lasting longer than 15 minutes
• Employees
• Contractors/vendors
• Volunteers

This includes Harper's main campus, the Learning and Career Center, and Harper Professional Center.

Health Careers students providing direct patient care must follow their program’s guidelines for vaccination; contact your program coordinator.

*Note: Effective January 3, 2022, Health and Recreation Center community members and patrons 5 years and older must show proof of vaccination at the Welcome Desk to use the facility. Students and employees must show their Cleared for Harper pass.

The following groups of people do not need to follow the vaccination/testing mandate:

• Fully online students
• Visitors (e.g. individuals attending an event, visiting the art exhibition space) 
• Parents and caregivers accompanying minors and students
• Children under 12 years old
• *Note: Effective January 3, 2022, Health and Recreation Center community members and patrons 5 years and older must show proof of vaccination at the Welcome Desk to use the facility. Students and employees must show their Cleared for Harper pass.

Yes, the mandate requires you to be fully vaccinated or test weekly. The CDC defines fully vaccinated as two weeks since your second dose in a two-dose series (such as the Pfizer or Moderna vaccines) or two weeks after a single-dose vaccine (such as Johnson & Johnson).

Students with an on-campus class and employees: An email will be sent to your Harper email address, or email of record, from no-reply@cleared4work.com.

Fully online students and vendors/contractors: Complete the self-registration form.

Follow the directions and submit your proof of vaccination/test results. You may upload an image file or PDF of your vaccination card or test results. After your documentation is approved, you will get a notification from the system that you are cleared for Harper. It may take a couple business days for your documentation to be approved.

If you are not fully vaccinated, you are required to submit weekly test results by noon every Thursday to be cleared to come to Harper the following week. If you miss the deadline, upload your results as soon as you receive them.

If you miss the deadline, upload your results as soon as you receive them. If you still have not received your test results by the time you need to come to campus, call the Cleared for Harper Hotline at 847.925.6599. You may be permitted to come to campus pending results if you can show documentation that tested.

Do you need technical assistance or other support? Contact the Cleared for Harper Hotline:

Please call 847.925.6599 and press 1 if you need technical assistance (technical issues include accessing the Cleared4 email with your personal link or uploading your proof of vaccination/test results). If you have other questions related to the state mandate or your individual circumstances, select one of the other options. You may also submit your question.

Harper is using Cleared4, a third-party, cloud-based health verification platform for submitting your COVID-19 vaccination/testing results. It is a secure and HIPAA-compliant reporting system.

In addition to being widely available at area pharmacies (such as Walgreens near campus) and other clinic sites, the COVID-19 vaccine is available for free on campus:

• The Northwest Community Healthcare Outpatient Care Center (located in Building M) welcomes walk-ins from 7 a.m.-4 p.m. Monday through Friday.
• You may call 847.618.0121 to make an appointment.
• This is available to anyone regardless of immigration status or whether or not you are insured.

Harper offers free, on-campus COVID-19 testing. In addition, there are numerous free testing locations near campus including the Illinois Department of Public Health’s community-based testing site at Arlington Park in Arlington Heights. Walgreens also provides free testing (including rapid diagnostic tests, PCR diagnostic lab tests and rapid antigen tests) at many of its locations. We are not accepting at-home test results or antibody tests.

Test results must include your name, the date of the test and the test result.

Public health officials recommend you start by requesting a copy of your records from the provider that vaccinated you. Please see CDC guidance.

In the state of Illinois, religious and medical exemptions are the only recognized exemptions from getting vaccinated. You will still need to test weekly. If you believe you qualify for an exemption or have questions, call the Cleared for Harper Hotline at 847.925.6599.

Students under the age of 12 are not required to test weekly. Students 12 and older should work with their parent or guardian to upload proof of vaccination or test results. All students, regardless of age, need to follow all other safety protocols including wearing a mask and social distancing.

If you suspect you have COVID-19 or test positive, DO NOT come to campus.

Students: Fill out the student reporting form; the Student COVID Care Team will reach out to provide resources.

Employees: Fill out the employee reporting form; HR will reach out to provide resources and information about leave and benefits.

Students who elect not to comply with the governor’s executive order for the COVID-19 vaccination or testing requirement will be issued a written warning with a compliance deadline. Continued non-compliance will be considered a violation of the Student Code of Conduct and will initiate the conduct process. This may result in loss of Blackboard access and more severe consequences.

Yes, please see Executive Order 2021-22 and the U.S. Department of Education COVID-19 Handbook (page 11) to learn more.

The date on the pass updates daily. 

• If you submitted proof that you are fully vaccinated, your pass will regenerate each day and display the current date. 
• If you choose the weekly testing option, the pass time frame is calculated from the day of your test. You must test weekly and upload results by noon each Thursday to receive an updated pass.

No, there are no designated entry points or screening stations. You may be asked to show your Cleared for Harper access pass in class or in other situations, so please come prepared. Learn more about how to display your access pass.

Employee-specific questions and answers are posted on HIP. See the HIP FAQ page (log in required).