The Grants Office leads the identification of grant funding opportunities, proposal development and submission, and administration of awarded grants through external funding sources that support programs and services in direct support of Harper College and the Educational Foundation.
We support faculty and staff with transforming ideas into strong proposals, developing and submitting grant proposals, managing the grant award, and providing oversight and technical support for grant administration, compliance, reporting, and audits.
Other critically important responsibilities of the Grants Office include ensuring the College remains in compliance with federal and sponsor regulations, providing guidance on policies and procedures for grant administration, and building and fostering solid relationships with grant funders.
1. Need / Opportunity Identification
Individual or department identifies a funding need and obtains administrator approval to move forward. Or Grants Office identifies a funding opportunity aligned with grant forecast and College’s Strategic Plan.
2. Grant Research
Grants Office researches project idea, possible funders. Project Director meets with Grants Office to discuss grant idea and funding opportunities.
3. Proposal Development
Grants Office identifies proposal development team. Team works to develop project design and budget, write proposal, and complete all application forms. Grants Office submits proposal to funder.
4. Award Setup
Award notification is received for successful grants. Grants Office negotiates grant agreements and obtains signatures. Kickoff meetings are scheduled. Budget Office sets up grant budgets.
5. Project Implementation
Project Director implements grant project in accordance with approved proposal, work plan, and budget. Grant personnel are hired. Grants Office communicates awarded grants to College community.
6. Grant Management
Project Director manages day‐to‐day operations of the grant with support from Grants Office and Budget Office. Reports and deliverables are submitted. Grants Office holds quarterly compliance meetings and manages modifications.
7. Grant Closeout
Grant period ends. Grants Office coordinates all closeout processes including final financial and performance reports, project evaluation, and any funder‐specific forms or reports. Grants Office maintains complete grant file for audit purposes.