Faculty Proposals

Faculty Proposal Submission Process 

  1. Faculty schedule a meeting with the Director of International Education and/or Faculty Study Abroad coordinator to discuss proposal. This meeting should be scheduled at least 14-18 months prior to the anticipated course departure date.

  2. Faculty read the Faculty Education Abroad Handbook.

  3. Prior to completing the Faculty-led Proposal and associated forms, faculty must consult with their chair/coordinator and dean about their proposal. These individuals may have insights useful to the preparing the Proposal. (This step is separate from step 6 below.)

  4. Complete the Faculty-led Proposal and all supplemental forms (see below for full list).

  5. Meet with appropriate Department Chair or Program Coordinator for Proposal approval and signature.

  6. Meet with appropriate Division Dean for Proposal approval and signature.

  7. Meet with the Director of International Education and/or Faculty Study Abroad coordinator for submission of all application materials. The final program proposal for a spring or summer offering is due to the Director no later than the first Friday ofMarch of the year before the program is expected to be offered. For programs that will be offered during the winter intersession (January), the final program proposal is due to the Director no later than first Friday of February of the year before the program is expected to be offered.

  8. The Study Abroad Proposal Review committee reviews all proposals using the Study Abroad Proposal rubric. The Review committee may recommend changes. Once the proposal is approved by the Review committee, it will be submitted to the Associate Provost for provisional approval. All approvals are provisional until the signature page has been signed by both the Provost and the President of Harper College. On occasion, an additional meeting between the Director, faculty leader, and Associate Provost may be necessary for final approval.

  9. Only after the Associate Provost has approved the program can outreach and recruitment for programs begin. Ideally, a marketing and recruitment plan can be created during the summer session, and recruitment can begin in earnest in August and September. Note: New programs cannot be advertised or marketed to students before final approval by the Office of International Education and the Associate Provost.

  10. The Director will work with deans to get approved courses on the appropriate semester schedule.


Process and responsibilities:

 Recruitment and Marketing

 faculty, Director, Faculty Study Abroad coordinator, OIE Program Assistant


 faculty, OIE Program Assistant, Director

 Classes on schedule

 Director with dean/program coordinator


 OIE Program Assistant, faculty, Faculty Study Abroad coordinator, Director

 Student application and essay,

 payments and paperwork

 Student, OIE Program Assistant, faculty, Director, Faculty Study Abroad coordinator, Business Office


  1. Faculty will be required to participate in a Faculty Leader Education Abroad Training.

  2. Prior to departure, faculty must complete and submit Faculty Leader Information Packet. N.B. Faculty may be required to submit a Medical release form.

  3. Within two weeks of return from overseas, faculty must schedule a Debrief Meeting with students. At this meeting, ISP staff will administer a Student Evaluation survey.


Forms and worksheets:
(see below for link to download all materials)

  • Faculty-led Proposal form
  • Counselor handout
  • Country Risk Assessment worksheet
  • Vendor Information sheet
  • Budget worksheet
  • Faculty-led Study Abroad Proposal Review Rubric


Forms and Worksheets for Faculty Proposal:

Program forms