Students who believe that their education records contain information that is inaccurate
or misleading, or is otherwise in violation of their privacy or other rights, may
discuss their problems informally at a meeting with the author of the record and the
Dean of Student Affairs. If the decisions are in agreement with the student's request,
the appropriate records will be amended. If not, the students will be notified within
a reasonable period of time that the records will not be amended, and they will be
informed by the Dean of Student Affairs of their right to a formal hearing. Students'
requests for a formal hearing must be made in writing to the Dean of Student Affairs
who, within a reasonable period of time after receiving such requests, will inform
students of the date, place and time of the hearing.
Students may present evidence relevant to the issues raised and may be assisted or
presented at the hearings by one or more persons of their choice, including lt; attorneys,
at the student's expense. The hearing officers who will adjudicate such challenges
will be designated by the President of the College.
Decisions of the hearing officer will be final, will be based solely on the evidence
presented at the hearing, will consist of written statements summarizing the evidence
and stating the reasons for the decisions and will be delivered to all parties concerned.
The education records will be corrected or amended in accordance with the decisions
of the hearing officer, if the decisions are in favor of the students.
If the decisions are unsatisfactory to the students, the students may submit statements
commenting on the information in the records, or statements setting forth any reason
for disagreeing with the decisions of the hearing officer. The statements will be
placed in the education records, maintained as part of students' records, and released
whenever the records in question are disclosed.
Students who believe that their rights have been abridged may file complaints with
the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave.,
SW, Washington, D.C., 20202-5901 concerning alleged failures of the College to comply
with the Act.
Copies of the Act, Harper policies and procedures and forms for use in implementing
the Act, are available upon request in the Registrar's Office, Student Center, Building
A, Room A213.